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Drainage District Projects
Request & Complaint Submissions
Requests for repairs, complaints, problems or questions should be directed to Denise Smith, Drainage Clerk in the Auditor’s Office, by calling 641-939-8111 or by email.
View the Drainage Work Order Request Form (PDF)
For More Information
For more information on drainage district projects or to view online maps of the districts, visit the Drainage District Search website (Beacon). Be sure to select the 'Drainage Tiles' and 'Drainage Districts' check boxes on the left under Layers.
Current Projects
Click on the tab below for information about each drainage district.Status
- Drainage Election Drainage District 165
Election Information:
Date: March 28, 2020
Location: 10123 S Ave. Ackley, IA 50601
Time: 1:00 PM - 5:00 PM
This Private Trustee Election is open to land owners of DD 165 only.
- Outlet structures becoming washed out with ponding problems.
- February, 2020 - It was discussed at the Regular Drainage Meeting on February 12, 2020 that there was interest in requesting a Reclassification Report prior to tree removal. The Hardin County Board of Supervisors acting as Drainage Trustees approved a motion to instruct Clapsaddle-Garber Associates to initiate a reclassification report on DD 86.
- January 22, 2020 at 11:00 AM
- Large Conference Room - Lower Level Hardin County Courthouse
Status
- Public Hearing on Classification Reports set for Wednesday, March 6, 2019 at 12:00 in the Hardin County Courthouse.
- At the Public Hearing on Classification Reports on Wednesday, March 6, 2019, it was discussed that some tracts were not flowing into district tile, the Drainage Trustees approved a motion to direct CGA to use LIDAR to re-evaluate these tracts.
- March, 2020 - At the March 27, 2019 Regular Drainage Meeting, CGA submitted adjusted classification schedules for the Main, Lateral P3 and Lateral P4 due to the LIDAR investigation. The Hardin County Board of Supervisors acting as Drainage Trustees approved a motion to approve the main and lateral classification as presented.
Public Hearing
- Reclassification Commission Report for Main & Classification Commission Report for Laterals
- Wednesday, March 6, 2019 at 12:00 P.M.
- Lower Level Conference Room - Hardin County Courthouse
- Notice of Public Hearing
- Letter Accompanying Notice of Public Hearing
District Documents
Status
- Public Hearing on Engineer's Report on Repairs or Improvements to Main Tiles set for Wednesday, March 6, 2019 at 1:00 in the Hardin County Courthouse.
- At the Public Hearing on Engineer's Report on Repairs or Improvements to Main Tiles held on March 6, 2020, it was discussed the estimated amounts or repair were too high for city landowners to pay, and landowners agreed they would just like to see spot repairs completed with plastic tile as needed. The Drainage Trustees approved a motion to adopt the Engineer's Report for file. It was noted that the report can stay on file for 10 years and be used at a later time.
Public Hearing
- Engineer's Report on Repairs or Improvements to Main Tiles
- Wednesday, March 6, 2019 at 1:00 P.M.
- Lower Level Conference Room - Hardin County Courthouse
- Letter Accompanying Notice of Hearing
- Notice of Public Hearing
District Documents
Status
DD 56 Upper Main Tile Diversion Bid Letting
Wednesday, March 10, 2021 @ 10:00 AM, Large Conference Room, Hardin County Courthouse- Bids for DD 56 Project may be sent in by mail or dropped off with the Security Guard at the Main Entrance of the Hardin County Courthouse and will be stamped by the Drainage Clerk with the date they are received as they come in. The Courthouse is open by appointment only due to Covid-19 concerns, bids will still be received by the Drainage Clerk, see Notice to Bidders (Page 1 of Project Spec. Book) for more details. You can call the Drainage Clerk at 641-939-8111 with any questions. See Documents below for Project Specifications, Bid Forms and Plan Set.
- DD 56 Landowner Meeting - Wednesday, July 8, 2020 at 10:00 AM at the Emergency Operations Center (EOC). This meeting was held to discuss improvement options and reclassification as presented at the Public Hearings on Reclassification Report for Main Tile of Drainage District 56 (EAST and WEST) and on Engineer's Report (Including Revision & Supplement) on Improvements to the Main Tile of Drainage District 56. A Public Hearing on these reports was held on April 1, 2020, and the reports were discussed, please see April 1, 2020 Hearing minutes below. At the July 8, 2020 Meeting there was extensive discussion of the Reports and Reclassification, which can be found in the July 8, 2020 Meeting minutes below.
- It was approved at the July 8, 2020 DD 56 Landowner Meeting to split District 56 into two portions, DD 56 East and DD 56 West. It was also approved to adopt the red line plan (as noted in Supplement to the Engineer's Report map on TAB A) to a 1" coefficient with the potential of dropping down depth at the expense of the new DD 56 West district as an alternate bid to be determined at the bid awarding.
- Decision on the Reclassification Report was delayed until the following week's Regular Drainage Meeting scheduled on July 15, 2020 to allow additional time for comments or concerns to be addressed.
- On July 15, 2020 the Reclassification Report for DD 56 East and DD 56 West was approved as presented, see minutes below.
- When a drainage district makes improvements, landowners MUST follow all wetland compliance requirements to protect their eligibility for USDA benefits. Due to the USDA’s privacy policy, the Trustees are not allowed to obtain wetland determinations of land within the drainage district. Therefore, you are requested to contact your local FSA office ASAP to discuss any current wetland determinations that may be on file. You may also request and submit an AD-1026 form for a determination, which can also be found online at http://forms.sc.egove.usda.gov/efcommon/eFileServices/eForms/AD1026.PDF.
- The improvement project is approved and is moving forward. If you do not request a Certified Wetland Determination, there is a possibility that payments from programs administered by the FSA and NRCS will cease for all your land not just land within this district.
- Once your certified wetland determination is received, you are asked to please submit it to the Hardin County Drainage Clerk. If you don’t have any wetlands, please let the Drainage Clerk know that also.
- If you would like copies of any of the Engineer's Reports mailed to you, please make request to the Drainage Clerk at:
- Email: dsmith@hardincountyia.gov
- Phone: (641)-939-8111
- DD 56 - 1. 6830-4 Project Specifications Book 1 of 2
- DD 56 - 2. 6830-4 General Specifications Book 2 of 2
- DD 56 - 3. 6830.4 Bid Form
- DD 56 - 4. 6830.4 Plan Set
- DD 56 - 5. 6830.4 Notice to Bidders
- Regular Drainage Meeting Minutes 07_15_20
- DD 56 Landowner Meeting Minutes 07_08_20
- DD 56 Hearing Minutes 04_01_20
- Letter Accompanying Notice of Hearing
- Notice of Public Hearing
District Documents
DD 121 Work Order 295 Investigation Summary - Investigation was done on reported blowout/sinkhole, and the investigation found a wet area upstream of the blowout, water flowing overland, exposed & broken tile, and shallow tile. An informational Landowners Meeting has been scheduled, landowner input and feedback is requested to discuss options and/or see if there is interest in a larger district project/repair to address this issue.
- Update: In the September 2, 2020 Landowner's Meeting, the Trustees approved to have a contractor in the lottery system go out to pothole and televise tile, provide the video to CGA to review and have CGA report back to the Trustees.
Landowners Meeting
- Wednesday, September 2, 2020 at 11:00 am
- Hardin County Courthouse, Large Conference Room, Lower Level
- This meeting will be open to the public for in-person attendance and also via conference call/online. You may call at 11:00 am to access the meeting by phone, call: 1-(312)-626-6799, when prompted enter meeting ID code: 820 7567 2007
- You can also access the meeting online at: https://us02web.zoom.us/j/82075672007
Status
- Lateral 7 to be repaired.
- Main tile project on hold while landowner proceeds with Nutrient Reduction Wetland Project #HAR862018C.
- Landowner is working with Iowa Department of Land Stewardship on the Wetland Project, and the State awarded the bid for the Wetland Project to Rogness Brothers Construction of Lake Mills, IA. The majority of the costs for the Wetlands Project will be paid for by the State through a 28E Agreement with Hardin County, the only cost to landowners would be for the alternate rock bedding. The alternate rock bedding will only be utilized if soil conditions are poor and require it's use.
- April, 2020 - It was discussed at the Regular Drainage Meeting on 4/22/2020 that the current classification would not be an accurate representation of benefit after the Wetland Project is completed, and the Hardin County Board of Supervisors acting as Drainage District Trustees, approved a motion to instruct Clapsaddle-Garber Associates to commence work on the reclassification of DD 102 to begin immediately.
- June, 2020 - Wetland Update- Contractor Rogness Brothers reports installation of RCP tile is going well, and is spooning in nicely. No rock bedding has been used to date. Additional updates to follow as work progresses.
- September, 2020 - Project is nearly complete, wetland is filling with water. One small area near Brandt's property may need some tile redone so there is enough grade for tenant to hook private tile onto DD main tile. This will be reviewed in the fall when crops are out to better evaluate the area. A walk through was completed with the landowner, neighboring tenant, and the contractor, the State will work with the contractor to get this fixed. CGA was onsite for observation of soil conditions on the main tile, and soil conditions were all very good and NO rock bedding was used on the main tile. CGA is currently working on the Reclassification Report, and a hearing on this report may be scheduled over the winter, and it may be in place before next year's assessment.
- October, 2020 - Excavation and installation of 30" RCP tile was completed with a spoon-bucket excavator, with no rock bedding or backfill being installed during replacement of the Main Tile as soil conditions were favorable (i.e. clay or solid black dirt in bottom of most of trench). See Observation Report below.
Continuation of Hearing
- August 31, 2016 at 11:30 AM
- Hardin County Courthouse
Public Hearing
- August 10, 2016 at 11:30 AM
- Hardin County Courthouse
District Documents
Status
- Public Hearing on Surveyor's Report and Supplement to the Engineer's Report on Repairs or Improvements to Main Tile was held electronically due to Covid-19 concerns on March 25, 2020. Lengthy discussion was held on project options as outlined in the reports. Additional new options, not listed in the reports, of bypassing the town and moving water to outlet in DD 7 were discussed also. No action taken at this time, and it was agreed to meet again in a few months to discuss subject further. See minutes below.
- If you would copies of any of the reports mailed to you, please contact the Drainage Clerk at:
- Email: dsmith@hardincountyia.gov
- Phone (641)-939-8111
Documents, Minutes & Reports
District Documents
Status
- Project moving forward after being delayed from railroad.
- Combined with DD 1 boring project.
- Bid letting February 13, 2019 at 1:00 PM
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During recent exploratory excavations by McDowell and Sons, it was discovered that the existing Lateral 3 District Tile downstream (i.e. south of the proposed project) and east of the Union Pacific tracks is plugged inside the railroad right of way. Although the intent of the 1974 replacement was to eliminate this issue, in appears that in 1974 the replacement tile was connected to the shallower private tile instead of the deeper district tile. This means that the deeper district tile has not been able to outlet into the Main for several decades. In order to remedy this issue, an additional 1,300’± of tile would need installed at an estimated cost of $49,400 beyond those previously presented. Please note that this estimated cost is based on previously bid prices and may vary depending up depth of tile installation. - Please see DD 25 Lateral 3 Proposed Tile Outlet Map below.
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Landowners are invited to participate in a Landowner's Meeting, Wednesday, April 15, 2020 at 9:30 AM to discuss the DD 25 Lateral 3 Proposed Tile Outlet. County Buildings are closed due to Covid-19, this meeting will be open to the public via conference call only. To access the meeting call: 1-(312)-626-6799, when prompted enter meeting ID code: 662 016 552. You can also access the meeting online at: https://zoom.us/j/662016552.
Landowner Meeting
- April 15, 2020 at 9:30 AM
- Hardin County Courthouse - See meeting instructions above for attendance.
Bid Letting
- February 13, 2019 at 1:00 PM
- Hardin County Courthouse
- Engineer's Estimate $250,000
- Notice to Bidders
Public Hearing
During recent exploratory excavations by McDowell and Sons, it was discovered that the existing Lateral 3 District Tile downstream (i.e. south of the proposed project) and east of the Union Pacific tracks is plugged inside the railroad right of way. Although the intent of the 1974 replacement was to eliminate this issue, in appears that in 1974 the replacement tile was connected to the shallower private tile instead of the deeper district tile. This means that the deeper district tile has not been able to outlet into the Main for several decades. In order to remedy this issue, an additional 1,300’± of tile would need installed at an estimated cost of $49,400 beyond those previously presented. Please note that this estimated cost is based on previously bid prices and may vary depending up depth of tile installation. - Please see DD 25 Lateral 3 Proposed Tile Outlet Map below.
Landowners are invited to participate in a Landowner's Meeting, Wednesday, April 15, 2020 at 9:30 AM to discuss the DD 25 Lateral 3 Proposed Tile Outlet. County Buildings are closed due to Covid-19, this meeting will be open to the public via conference call only. To access the meeting call: 1-(312)-626-6799, when prompted enter meeting ID code: 662 016 552. You can also access the meeting online at: https://zoom.us/j/662016552.
- June 8, 2016 at 11:30 AM
- Hardin County Courthouse
District Documents
- Engineer's Report on Repair and Improvement to Lateral 3 Tile - 2015 (PDF)
- Engineer's Report on Improvements to Main Tile - 2016 (PDF)
- DD 25 Lateral 3 Proposed Outlet Map
Status
- Engineer creating report with options that include repair, replace and to improve tile. Once report is received, a hearing will be scheduled.
Landowner Meeting
- March 8, 2017 at 12:30 PM
- Hardin County Courthouse - Basement Conference Room
District Documents
Status
- Public Hearing on Engineer's Report on Improvements to Main Tile set for Wednesday, June 19, 2019 at 1:00 PM in the Hardin County Courthouse.
- Bid Letting Set for Wednesday, March 25, 2020 at 10:45 AM in the Training Room at the Emergency Operations Center, located at 1031 Edgington Ave., Eldora.
- Bids will be considered with Possible Action on the Bids at the Regular Drainage Meeting scheduled for Wednesday, April 1, 2020 at 9:30 AM. Please contact the Drainage Clerk with any questions.
- On April 1, 2020, during the Regular Drainage Meeting, the Hardin County Board of Supervisors acting as Drainage Trustees, moved to approve Gehrke, Inc.'s bid for reinforced concrete pipe on the DD 9 Upper Main Tile Diversion's Alternate Bid in the amount of $122,180.
Bid Letting
Status
- Work Order 290's initial report was of 2 blowouts in waterway with broken VCP tile in base of blowout. Televising was authorized, along with 4 temporary repairs.
- The Investigation Summary documents the CCTV results, which show poor tile conditions, with some of the tile locations in partial or imminent collapse and tile starting to V downward and dislocating to one side or another. CGA recommends 6 spot repairs for a total of 570' to 600' altogether of tile, it is CGA's opinion that costs would be in the $35,000 to $45,000 range. With the history of recent repairs in the area, the cost of replacing the entire length of about 2,000' of tile would be high enough to be over the $50,000 bid threshold and would require an Engineer's Report and a Hearing.
Work Order 291's initial report was of slow drainage and standing water, further investigation did not reveal a clear-cut issue, potholing was done on Lateral 2 and Main Tile to find problem locations. Two private tile connections were found to have been inserted too far into the main tile directly across from one another, creating an obstruction that caught trash and debris causing the back ups. Repair was made and Investigation Summary is included here for review and discussion at the Landowners Meeting.
November 18, 2020 - Landowner Meeting - Consensus among landowners was to commence a repair, beginning at the lower end of the district at the outlet replacing tile and send up to $35,000. The Trustees approved a motion to direct CGA to prepare a bid packet and send out to in-county contractors.
January 13, 2021 - Drainage Meeting - Landowner concerns were raised that perhaps the district should look at possible up-size of the tile at this time rather than a limited repair of the existing tile and extending the main tile/improvement farther than has been previously discussed. It was discussed that should a repair be pursued on the previously discussed $35,000 price range with the existing drainage coefficient, there may not be a time in the near future to address any possible improvements and a repair would lock in the existing tile coefficient for the next 50-100 years.
Although this is not a full project at this time, the Trustees felt it was important for landowners to be heard, and all options explored before moving forward with sending out bids to contractors. The Trustees have scheduled a Landowner Meeting for Wednesday, February 17, 2021 at 11:00 AM in the Large Conference Room of the Hardin County Courthouse.
Landowner Meeting
Wednesday, February 17, 2021 at 11:00 AM in the Large Conference Room of the Hardin County Courthouse.
- Due to Covid-19 health concerns, this meeting is open to the public for in-person and electronic attendance via zoom conference call or online. The meeting date and time will remain the same, you may call at that time to access the meeting by following the instructions below:To access the meeting call: 1-(312)-626-6799, when prompted enter meetingYou can also access the meeting online at: https://us02web.zoom.us/j/82075672007
ID code: 820 7567 2007
District Documents
Status
- Completion of project accepted on December 12, 2018.
Completion Hearing
- December 12, 2018 at 1:00 PM
- Large Conference Room - Lower Level Hardin County Courthouse
Landowner Meeting
- June 7, 2017 at 11:30 AM
- Small Conference Room - Main Floor Hardin County Courthouse
District Documents
Status
Update: Completion Hearing on Main Tile Repairs to DD 22 Facilities on Engineer's Project No.s DD-6532.2 and 8712 was held on September 9, 2020. The Drainage Trustees approved the Completion Report and completion of the project, final Pay Estimate Number 7, and all Claims for Damages submitted by DD 22 landowners.
Things to Note:
- There is a seeding warranty for the affected County Road ditches in effect from April 1, 2020 through March 31, 2021.
- There is a seeding warranty in place for Travis Reyerson's yard in effect from April 10, 2020 to April 9, 2021.
- There is a 2 year Maintenance Bond on the project in effect from April 10, 2020 through April 9, 2022.
- Appendix E of the Completion Report details the breakdown of project costs between landowners and Hardin County, which resulted in 91.57% of the costs being the Landowners share and 8.43% being the County's share. When applied to the Total Project Cost amount of $705,587.50, the Landowners are responsible for $646,106.47 and the County is responsible for $59,481.03.
Completion Hearing
- Wednesday, September 9, 2020 at 11:00 AM in the Large Conference Room of the Courthouse.
- DD 22 Completion Hearing Agenda
- DD 22 Completion Hearing Public Notice
District Documents
Status
- Public Hearing on Classification Reports set for Tuesday, June 4, 2019 at 10:00 AM in the Hardin County Courthouse.
Public Hearing
- Reclassification Commission Report for Main and Lateral 1
- Tuesday, June 4, 2019 at 10:00 AM
- Large Conference Room - Lower Level Hardin County Courthouse
- Notice of Public Hearing
- Letter Accompanying Notice of Public Hearing
Status
- Drainage Election Drainage District 148
Election Information
- Location: 28254 IA-57, Ackley, IA 50601 (Keninger's Shop)
- Date: Tuesday, June 18, 2019
- Time: Polls open from 1:00 PM - 5:00 PM
- Notice of Election
Engineer's Report on Repairs to Main Tile
Completed Bid Tab
Status
- Public Hearing on Classification Reports set for Wednesday, July 10, 2019 at 11:30 A.M. in the Hardin County Courthouse.
Public Hearing
- Reclassification Commission Report for Main Tile
- Wednesday, July 10, 2019 at 11:30 A.M.
- Lower Level Conference Room - Hardin County Courthouse
- Notice of Public Hearing
- Letter Accompanying Notice of Public Hearing
Status
•Work Order 294 reported a blowout on the main tile, investigation found that there was a void beside the tile so as they dug to make repairs, each successive tile they tried to connect to collapsed as there was no side support on the tile. Televising upstream for about 1,000' and downstream for about 600', 13 locations on the upstream side and 13 locations on the downstream side were found to be in partial or imminent collapse. CGA recommends repair of those 26 collapsed locations.
• CGA recommends 475' of tile be replaced, some of the collapsed areas could be combined into one repair for a total of 11 areas of spot repair. Estimated costs are $40,000 to $49,000, if replacement of the entire length were done, costs would be over $50,000 and would require an Engineer's Report and a hearing.
- November 18, 2020 - Landowner Meeting - Discussion was held regarding possible costs of tile replacement, concerns were expressed that replacing main tile within town of Buckeye going south could become very costly. Interest was expressed in replacing main tile from the north edge of Buckeye at Prairie Ave. and going northeast to the outlet. The Trustees approved a motion to direct CGA to prepare an Opinion of Costs to replace the main tile from the north edge Buckeye at Prairie Ave. and going northeast to the outlet.
- January 20, 2021 - CGA provided an Opinion of Costs, estimate is based on 5,100' of tile replacement w/24" tile for a construction costs of $375,000 for the total project, some of this cost would be paid for by Secondary Roads for the crossing on G Avenue. This estimate does not include engineering, damages, legal, publication and costs to date.
Landowner Meeting
•The Trustees have set a date for a Landowner Meeting for Wednesday, February 17, 2021 at 11:30 a.m. in the Large Conference Room in the lower level of the Hardin County Courthouse to discuss the Opinion of Costs and determine landowner interest in the project.
• You may attend in-person or via conference call or online. To access the meeting, call: 1- (312)-626-6799, when prompted enter meeting ID code: 820 7567 2007. You can also access the meeting online at:https://us02web.zoom.us/j/82075672007 .
- A breakdown of costs per parcel based on the $375,000 estimate and the current classification schedule will be available at the meeting. If you would like a copy of this breakdown prior to the meeting, please contact the Drainage Clerk at 641-939-8111 or by email at: dsmith@hardincountyia.gov .
District Documents
DD 11 Landowner Meeting Agenda - 2/17/21 11:30AM
DD 11 Work Order 294 Investigation Summary 05-28-20
DD 11 Work Order 294 Investigation Summary w CCTV Results 10-06-20